When you’re maintaining any property it’s important to have a plan. A property maintenance plan is a documented plan stating exactly what maintenance will be carried out on your property and when. While it might seem obvious, a surprising number of property maintenance companies and property managers don’t have a proactive documented plan.
Not having a plan is a common property maintenance mistake that can lead to expensive issues further down the track. Here are a few other mistakes to avoid:
- Not inspecting your property and grounds regularly for damage. If you don’t take a proactive approach to seeking out problems and fixing them straight away you’ll be forced into a reactive situation where repairs aren’t carried out until they have become serious and expensive.
- Not keeping records of maintenance carried out. Keeping a log of what maintenance has been carried out can help you plan and budget for future work as well as providing documentation that can be used in the event of a tenant dispute.
- Not getting out and around your property. Many property managers make the mistake of trying to manage their property from the safety of their desk. Without getting out and about and checking out your property yourself on a regular basis, you won’t really know what’s going on.
- Not informing tenants of work being carried out. This is a common mistake that can lead to unhappy tenants and sometimes even legal issues if you require access. It’s important to keep your tenants happy as if they aren’t happy they may leave. Make sure your tenants are given ample notice of any repairs or building works that are going to be carried out, especially if their business is going to be affected.
- Not budgeting adequately for repairs and maintenance. It’s essential that you create a budget and keep an eye on it or you may face difficulties in the event of urgent work being required. Without a budget, you may also find you’re unable to complete regular maintenance work or be proactive and this can lead to higher costs in the future.
Whether you’re maintaining your own commercial property or someone else’s it’s important to plan thoroughly and be proactive. Property maintenance doesn’t just impact the appearance of a property, it can have serious safety implications. Do it right and you’ll be able to avoid a lot of stress and ensure everyone on and around your property is safe.